Here is the full path from inquiry to event day: 

•  Submit an inquiry at heirloomeastbay.com or email events@heirloomeastbay.com

•  Schedule a tour of the event spaces - if desired

•  Confirm your date, package, and any add-ons with our events team 

•  Sign your event contract 

•  Pay your $200 deposit to secure your date on the calendar 

•  Pay your final invoice at least 48 hours before your event 

•  Host your event — we will be there 

•  Deposit returned within 7 days if all guidelines are met

Tours are available on Mondays between 1:00 and 7:00 PM and take about 20 to 30 minutes. Email events@heirloomeastbay.com to schedule yours.On the second Sunday of each month, we host a public farm tour from 2:00 to 3:00 PM. You are welcome to drop in and see the event spaces as part of that tour. No appointment needed.

Your date is held once your signed contract and $200 deposit are both received. Until then, the date remains open to other inquiries.

The deposit holds your date and is refundable after your event, provided all venue guidelines are met. It is not applied to your final balance — it sits separately and comes back to you.

Your deposit will be returned via PayPal within 7 days of your event. Depending on your bank and payment method, processing may take up to 10 to 14 days to appear in your account.

The deposit is forfeited if any of the following occur: 

•  Amplified music playing after 9:00 PM 

•  Guests remaining on the property or space not cleared by your contracted teardown end time 

•  Latex balloons, foil balloons, or plastic confetti brought onto the property 

•  Cooking food indoors 

•  Nails, screws, tacks, or adhesive hooks used on any wall or surface 

•  Trash not properly sorted or overflow waste left behind 

•  Tables, chairs, or moved items not returned to original positions 

•  Any cleanup beyond normal use required after your event

•  Smoking on premiss

•  Consuming alcohol without prior approval with additional event insurance purchased and submited to staff.

  •  Cancelled more than 14 days before your event: full deposit refund 

•  Cancelled between 14 and 2 days before your event: deposit forfeited 

•  Cancelled within 48 hours: deposit forfeited; if your final balance was already paid, that payment is also non-refundable 

•  If Heirloom must cancel due to an emergency: full refund of all payments made, plus help finding an alternative date

We have three event spaces at Heirloom: 

•  The Event Barn: Our indoor venue, sheltered from weather. Seats up to 80 guests, max capacity of 100. This is the only space with a microphone and PA system. 

•  The Meadow: An outdoor space with a stage, well suited for weddings, concerts, and performances. Up to 100 guests. 

•  The Front Lawn: Open outdoor space suited for picnic-style gatherings. Up to 100 guests.

•  The Camping Meadow: A tucked-away space down by the creek, great for yoga, retreats, and forest bathing. Available for overnight stays. For rates, email events@heirloomeastbay.com.

All event spaces include access to the children's play area, gardens, and restrooms.

Yes. We have 80 chairs and a full set of rectangular dining tables: eight 6-foot tables and four 8-foot tables, plus eight standing cocktail tables. These are included at no cost if you set up and break down yourself. If you would like staff to handle setup and teardown, that add-on is $100.

Yes, you are welcome to bring your own tables and chairs. Bring whatever works best for your event.

We can accommodate up to 50 vehicles, with parking on both paved surfaces and the lawn. A Heirloom team member will be on site to help direct guests parking on the grass.

NOTE: Planning a surprise party? We have a separate field where guests can park out of sight. It is about a 5-minute walk to The Event Barn from that location.

If your event is located outside, we will help you move into the vent barn if there is a chance of weather.

If you’re noticing a chance of weather in the focus as we approach your event, feel free to reach out to our staff and we will work through a game plan with you.

Setup time is included in your package: 

•  Sheep Package: 30 minutes 

•  Goat Package: 1 hour 

•  Essentials Package: 1 hour 

•  Celebration Package: 2 hours 

•  Full Day Package: 3 hours 

•  Team Essentials: 1 hour 

•  Team Day: 1 hour

Need more time? You can add 2 additional setup hours for $200.

You have 30 minutes after your event end time to tear down, clean up, and clear the space. All guests must be off the property and the space returned to its original condition within that window. Additional teardown time can be arranged in advance.

We share our property with goats, sheep, chickens, horses, and a llama. Goats in particular will eat almost anything they find — and balloon fragments and confetti are nearly impossible to fully clean up outdoors. To keep our animals safe, we ask that these items stay off the property.

Plenty of beautiful options work here: 

•  Cloth banners and fabric bunting 

•  Cloth drapery and fabric backdrops 

•  Photo displays and printed signage 

•  Fresh or dried florals 

•  Paper lanterns and paper pompoms 

•  Candles and lanterns (with a base to catch wax) 

•  Potted plants and greenery 

•  Ribbon streamers (gathered carefully at end of event)

You can hang items from the barn rafters. On surfaces, you are welcome to use 3M adhesive hooks, sticky tack, or tape.

Nails, screws, or tacks that puncture walls are not permitted. All hanging materials must be fully removed during teardown.

Yes, you are welcome to bring your own food and beverages or hire any caterer you choose. There are no restrictions on outside food or catering vendors.

There is no guest kitchen. Cooking and food prep must take place outside or in designated areas. Cooking indoors is not permitted in any space.

All hot food prep and cooking must happen outside. No cooking is permitted inside The Event Barn or any indoor space.

Once food is cooked, you are welcome to bring it inside for warming and serving. The Event Barn has large garage doors that open wide, making it easy to cook just outside and move food in for serving without much effort.

If you are working with a caterer, share this with them ahead of time so they can plan their setup.

Alcohol is permitted with prior approval. You will need to obtain event insurance that covers alcohol and submit it to our team for approval before your event date. We will confirm final approval once the insurance is received.

All amplified music must end by 9:00 PM, out of respect for the surrounding neighborhood. This applies to all events, including those with a contracted end time of 10:00 PM.After 9:00 PM, a microphone is still available in The Event Barn for speeches, announcements, or directions. No music playback or amplified sound for entertainment purposes after 9:00 PM.

Yes, DJs are welcome. Their equipment is welcome too.

We have the following available for your event that’s hosted in the event barn:

• Bluetooth speaker with microphone

• Projector with screen (connects via USB-C)

If you have your own equipment or your DJ is bringing gear, there is plenty of space to set up and run your own setup as well. Your event host can help you get set up with audio and visual during your setup time if you need a hand.

All events include access to the farm grounds and gardens, where guests can see the animals. Every event comes with a quart jar of goat treats so guests can feed the goats through the fence. Some packages include more treats.

Want more hands-on time with the animals? Add one of these to your booking:

• Staff-Guided Farm Tour ($200): A 45-minute guided visit with the sheep, goats, horses, chickens, and Sunie the llama.

• Petting Zoo Corner ($300): A 12x12 pen set up in the location of your choice with 1 hour of staff-supervised goat time. Up to 4 kids at a time.

We ask that guests stick to the treats we provide. Animals have sensitive digestion and guests tend to overfeed sweets, which can make them sick. The goat treat jars included with every package are the safest option for everyone.

Enclosures are off-limits during general events. If you would like a closer experience, our Staff-Guided Farm Tour and Petting Zoo Corner add-ons both include supervised time with the animals in a safe, structured setting.

  •  2 Additional Setup Hours — $200 

•  Staff-Guided Farm Tour (45 min) — $200 

•  Petting Zoo Corner (staffed, 12x12 pen) — $300 

•  Bounce House for Littles 7 and under (staff setup + teardown included) — $100 

•  Staff Tables + Chair Setup and Teardown — $100

To add any of these to your booking, email events@heirloomeastbay.com.